City of Norwich School

Attendance and Absence

Attendance at school and legal intervention


Research commissioned by the Department for Education shows missing school for even a day can mean a child is less likely to achieve good grades, which can have a damaging effect on their life chances.  At City of Norwich School an Ormiston Academy, our aim is to work with parents to ensure that all our pupils receive the most from their education and reach their full potential.

The following is to remind all parents/carers regarding the law that requires them to ensure that their child attends school regularly.  The Government remains very clear that no child should miss school apart from in exceptional circumstances and schools must continue to take steps to reduce absence to support children’s attainment.

In the DfE policy document entitled, ‘School Attendance: Guidance for maintained schools, academies, independent schools and local authorities’ it states, ‘Head teachers should not grant leave of absence unless there are exceptional circumstances. The application must be made in advance and the head teacher must be satisfied that there are exceptional circumstances based on the individual facts and circumstances of the case which warrant the leave. Where a leave of absence is granted, the head teacher will determine the number of days a pupil can be away from school. A leave of absence is granted entirely at the head teacher’s discretion’.

If the school does not receive a request for leave, the head teacher will be unable to consider your individual circumstances and the absence will be recorded as unauthorised. There will be no obligation on the head teacher to reconsider authorising the leave if an application has not been made in advance.

The Local Authority operates a system where any pupil will meet the criteria for legal intervention where they have:

  • at least 9 sessions (4.5 school days) lost to unauthorised absence by the pupil during the last 6 school weeks

The intervention could be in the form of a fixed penalty notice. Any pupil at City of Norwich School an Ormiston Academy, who meets the criteria, will be referred to the Local Authority for action to be considered.

If a fixed penalty notice is issued the arrangement for the payment will be detailed on the penalty notice. The penalty is £60 if paid within 21 days of receipt of the notice, rising to £120 if paid after 21 days but within 28 days of the receipt of the notice. The fixed penalty notice is per parent per child. You should be aware that failure to pay the total amount within the timescale will result in legal action being taken.

Please contact your son/daughter’s House Team if you have an absence request or any questions regarding the above. 



If your child is ill, please contact the relevant year group attendance line by 8:30 in the morning.

Year 7 01603 274017
Year 8 01603 274068
Year 9 01603 274069
Year 10 01603 274070
Year 11 01603 274071
Year 12/13 01603 274072

Any student who is absent from school at the morning or afternoon registration period must have their absence recorded as being authorised, unauthorised, or as an approve educational activity (attendance out of school.) Only the Headteacher or a member of staff acting on their behalf can authorise absence.



Morning registration takes place at 8.35am.  All students are expected to be in form for the start of registration. Lateness before 9am will not count as a statistical absence but will be recorded as Late and will be addressed by the Deputy House Leader. Lateness after 9am will be coded as an unauthorised absence for the morning session unless there is an acceptable reason given.  The afternoon session of attendance will be recorded at the start of the 5th period of the day.